Administrative Associate LII

Department: 
HGSC:ADMINISTRATION
Location: 
BCM Main Campus, Houston, TX
Description: 

The Human Genome Sequencing Center was founded in 1996 under the leadership of Dr. Richard Gibbs and is a world leader in genomics. The fundamental interests of the HGSC are in advancing biology and genetics by improved genome technologies. As one of the three large-scale sequencing centers funded by the National Institutes of Health, the HGSC provides a unique opportunity to work on the cutting-edge of genomic science in a state of the art institution. Today, the HGSC is comprised of   more than 160 Faculty , Staff and Students , and it occupies more than 36,000 square feet on the 14th, 15th, and 16th floors of the Margaret M. and Albert B. Alkek Building. The HGSC is located on the southwest edge of downtown Houston, the fourth largest city in the U.S., in the Texas Medical Center, the world's largest medical complex. The major activity of the HGSC is high-throughput DNA sequence generation and the accompanying analysis. The HGSC is also involved in developing the next generation of DNA sequencing and bioinformatics technologies that will allow greater scientific advances in the future.

Under direction of the Center Administrator, plans, coordinates and directs grants and contracts activities for the center. Participates in annual budget planning, development, and monitoring. Performs data analysis and other financial and/or management functions as required. May supervise financial/office support staff and/or manage SAP HR functions, for the organizational unit.

  • Administers grants and contracts, pre-award (developing budgets and justifications, assisting in application preparation, etc.) and post-award (monitoring expenditures, preparing financial reports for faculty, etc.).
  • Monitors financial activity by compiling, reviewing and reconciling the financial accounts.
  • Meets regularly with faculty and staff for account/project status.
  • Approves financial transactions.
  • Tracks proposals and awards.
  • Creates and analyzes departmental financial reports using SAP, Excel, or other software packages.
  • Creates ad hoc reports and financial projections using advanced excel functions, Access, or other tools.
  • Participates in the development and monitoring of the Center’s annual budget.
  • Supervises financial and/or office support staff and direct their work activities.
  • May oversee entries in SAP for HR transactions for effort allocation and effort reporting.
  • Managing and supporting the grants requirement and implementation.
  • Identify and develop strategies to optimize the grants administration process.
  • Prepare financial or budget plans and allocation.
  • Analyze the budget trends and make recommendations for cost control and reduction for various grants

Required:

  • Bachelor's degree in Business Administration, Finance, Management, Accounting, Public Health, or Health Administration or four years of relevant work experience in a business administration/business management setting can be substituted in lieu of a degree.
  • Seven years of responsible administrative experience with at least three years of experience in a responsible supervisory/managerial position with a Bachelor's degree, or Eleven years of relevant work experience in a business administration/business management setting with at least three years of experience in a responsible supervisory/managerial position without a degree.

Preferred:

  • Master's degree in Business Administration or Finance.
  • Certification as a Certified Public Accountant (CPA)

Additional Skills:

  • Excellent organizational skills
  • Thorough knowledge of planning and strategizing financial and budgeting issues
  • Multi-tasker with a strong ability to work under pressure
  • Prioritize work, meet deadlines and produce quality results on time with attention to detail.
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